NY State Testing Program

The Jewish Education Project has partnered with Eastern Suffolk BOCES (BOCES) to assist the Jewish (and other non-public) day schools in all processes related to Grades 3-8 or NYSESLAT answer sheets which are no longer provided by New York State Education Department (NYSED) in the test booklets.

ORDERING ANSWER SHEETS

A school must order answer sheets if any of its students will be taking any of the Grades 3-8 or NYSESLAT tests.  To completely place its order, a school must submit 2 items: 1) a contract; and 2) payment.

To submit the 2019 contract, click here.

The deadline is Thursday, December 13, 2018.

FEES

  • SCANNING ONLY

    • ELA / Math / Science - $ 11.50 per test

    • NYSESLAT - $ 18.50 per test
    • The deadlines for payment are:
      • 1st Payment (50% of total order) - Thursday, December 13, 2018
      • 2nd Payment (30% of the balance) - Monday, January 14, 2019
      • 3rd Payment (final 20% of the total order) - Thursday, February 14, 2019
  • SCORING & SCANNING

    • ELA / Math / Grade 4 Science - $ 22.50 per test

    • Grade 8 Science - $ 25.50 per test

    • NYSESLAT - $ 28.50 per test

    • The deadlines for payment are:
      • 1st Payment (50% of total order) - Thursday, December 13, 2018
      • 2nd Payment (30% of the balance) - Monday, January 14, 2019
      • 3rd Payment (final 20% of the total order) - Thursday, February 14, 2019

  • LATE

    • Orders placed after December 13, 2018 - $ 100

    • Orders placed within 10 days of exam administration - $ 500

  • QUALITY CONTROL

    • Answer sheets requiring correction for quality control errors (ex. "missing" bubbles) - $ 2.00 per answer sheet  

  • CANCELLATION

    • After BOCES has printed answer sheets, cancellation of the order will reduce the invoiced fee to $ 5.50 per test.

PARTICIPATING SCHOOL RESPONSIBILITIES INCLUDE:

  • Full payment of all fees (overall, quality control, and/or late).

  • Entering new students and locking data into Level 0.

  • Ordering test booklets via NYSED Portal (ELA, Math, & Science) and via MetriTech (NYSESLAT).

    • Information about ordering test booklets can be found here (Grades 3-8) and here (NYSESLAT).

    • The deadlines for ordering test booklets are:

      • ELA & Math - December 14, 2018

        • After December 14th, requests for additional test booklets must be made directly to Questar.

      • Science - Friday, March 29, 2019

      • NYSESLAT - TBD 

  • Scoring the answer sheets if that option is selected in the contract.

  • Performing quality control on the scored answer sheets.

  • Submitting the answer sheets for processing.

BASICS

The NYSED stopped providing answer sheets with the NYS test booklets in 2011. To receive answer sheets and access to the Student Information Repository System (SIRS), schools must partner with a Regional Information Center (RIC).

Data

  • SIRS / Level 0 – the warehouse/database where all student data is maintained. For the Grades 3-8 Tests, schools will create 1 Demographic Record and 1 Enrollment Record for each student. For the NYSESLAT tests, schools will create 1 Demographic Record, 1 Enrollment Record, and 3 Program Fact Records for each student.

  • Level 1 – where the processed data from Level 0 is stored (schools do not have access).

  • Level 2 – where all processed Level 1 data for each school is stored and what NYS Mandated Services will access for reimbursing schools’ claims. In Level 2, schools can access their score reports.

Test Booklets

Test booklets for all Grades 3-8 Tests must be ordered via the NYSED Portal. Schools are notified directly from NYSED when the ordering period begins and ends. Login data is assigned by the State Education Department Delegated Account System (SEDDAS). When placing the order, please select Eastern Suffolk BOCES as your RIC. If you have trouble accessing the Portal, please contact SEDDAS.

Test booklets for all NYSESLAT Tests must be ordered via MetriTech.

Answer sheets

Guidelines for ordering sheets can be found in the above section - Ordering Answer Sheets. In general, the notification for ordering answer sheets is e-mailed to schools in late October.

RESOURCES

BOCES Website - From the Secure menu, each of the following can be selected:

NYSED Office of Curriculum & Instruction Website – Memos related to all aspects of the administration of NYS Testing can be found on the site.

EngageNY – created and maintained by the New York State Education Department (NYSED) to support the implementation of key aspects of the New York State Board of Regents Reform Agenda.

If you have questions about the NYS Testing Program process, please contact Nabila Levian, Project Manager.